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HANSA-FLEX AG
 - Fluid power industry

Digital time slot management noticeably simplifies the planning and control of loading times

HANSA-FLEX has introduced the plx.planning software for the digital management of loading times at its two central warehouses. Transport partners can now log on to the web-based platform and book the time slots for their tours independently.

Reference giver

HANSA-FLEX AG is a global player in fluid technology and one of the leading system providers in the field of hydraulics and pneumatics. Over 4,200 employees work at more than 450 locations worldwide. HANSA-FLEX guarantees high product availability around the globe. This places special demands on logistics and delivery management.

The central warehouse in Geisenfeld. Photo: © HANSA-FLEX AG

Initial situation in load time management

From the two central warehouses in Bremen and Geisenfeld (southern Germany), HANSA-FLEX supplies the branches with its own fleet of vehicles and external transport partners. Goods are also delivered by the company’s own and external vehicles.

Before the processes were digitized, the loading times at both logistics locations were planned using numerous Excel forms. Coordination for booking loading times took place via communication channels such as email and telephone. As a result, the personnel costs for the individual process steps were correspondingly high.

In addition, the large number of tours and manual processes meant that errors could quickly creep in during data exchange. The processes therefore needed to be streamlined and standardized with a software solution for digital time slot management.

Requirements for the software solution

In a PureLoX SOLUTIONS webinar and via their own test accounts, the managers at HANSA-FLEX were able to convince themselves of the advantages of the plx.planning software. The web-based software is quickly available as a standalone solution. Individual requirements can be flexibly configured.

Fynn Hampel, the responsible project manager at HANSA-FLEX:
“The simple functionality and quick availability of the plx.planning software were positive for us. We can make adjustments, such as to the scope of the route information, rules or timeslots, independently at any time.
A clear dashboard is already integrated as standard. Here we can call up information such as peak times, punctuality and capacity utilization for monitoring purposes and further optimize our processes. We opted for a cloud-based solution that can be used immediately via a web browser and fulfills the important aspects of security and availability to an extremely high degree.”

Flexibly customizable overview of loading time windows and tour dates (example › free test account).

Simple adaptation to customer requirements

In a workshop at HANSA-FLEX, the requirements and wishes for the processes were defined for both central warehouses. On this basis, the software could be adapted and coordinated with little additional effort.

The new digital process flows are the same at both locations: in the plx.planning software, the tours are created individually or multiple times directly via CSV upload. The transport partners then receive their data automatically by e-mail with a link to the tour. Fixed partners log in to the web-based platform with their access data. In their individually visible area, they then select a loading time within the specified time frame and book it.

In addition, partners can delegate their assigned tours to third parties via so-called “single logins”. This is helpful, for example, if their own capacities are not sufficient within the planned time frame. The third-party partners log on to the platform once with a link and password and book a time slot for this individual tour.

Fast software implementation

Stefan Disterheft, Logistics Consultant at PureLoX, managed the project at HANSA-FLEX: “As plx.planning is successfully used in practice, our software already covers the requirements for common logistics processes as standard. The adaptation and configuration to individual rules, loading times or number of ramps is very simple. The role concept, i.e. which user has which access rights, is also very easy to manage. This enabled us to carry out the workshop for both HANSA-FLEX central warehouses within three months, adapt the software and go live as a secure and quickly deployable cloud solution. This is theoretically and practically possible within one day if our web-based plx.planning can be used without any special adaptations. No proper user training is required. At HANSA-FLEX, the ease of use was already agreed in advance via webinar, test account and workshop. During commissioning, which took just a few hours, we merely supported the staff here and there. Even after the go-live, we are available to our customer with remote support for all questions.”

Benefits for HANSA-FLEX

For HANSA-FLEX, the investment in digital time slot management has paid off, explains Fynn Hampel: “Digital time slot management has enabled us to make the processes for planning loading times standardized, efficient and transparent. We save time, conserve our personnel resources, reduce potential sources of error and can operate more efficiently at the ramp. This also has advantages for our digitally networked transport partners. Coordination is simple and truck downtimes are reduced.

Overall, the standardized software platform gives us a real-time overview of the current status of the tours and the planned time slots. This makes us more flexible and allows us to act faster. We are very satisfied with the plx.planning product from PureLoX SOLUTIONS and the introduction of the software in parallel with our day-to-day business. We hadn’t imagined the digitization process would be this easy.”

More about our customer: www.hansa-flex.com

HANSA-FLEX AG is a global player in fluid technology and one of the leading system providers in the field of hydraulics and pneumatics. Over 4,200 employees work at more than 450 locations worldwide. HANSA-FLEX guarantees high product availability around the globe. This places special demands on logistics and delivery management.

The central warehouse in Geisenfeld. Photo: © HANSA-FLEX AG

Initial situation in load time management

From the two central warehouses in Bremen and Geisenfeld (southern Germany), HANSA-FLEX supplies the branches with its own fleet of vehicles and external transport partners. Goods are also delivered by the company’s own and external vehicles.

Before the processes were digitized, the loading times at both logistics locations were planned using numerous Excel forms. Coordination for booking loading times took place via communication channels such as email and telephone. As a result, the personnel costs for the individual process steps were correspondingly high.

In addition, the large number of tours and manual processes meant that errors could quickly creep in during data exchange. The processes therefore needed to be streamlined and standardized with a software solution for digital time slot management.

Requirements for the software solution

In a PureLoX SOLUTIONS webinar and via their own test accounts, the managers at HANSA-FLEX were able to convince themselves of the advantages of the plx.planning software. The web-based software is quickly available as a standalone solution. Individual requirements can be flexibly configured.

Fynn Hampel, the responsible project manager at HANSA-FLEX:
“The simple functionality and quick availability of the plx.planning software were positive for us. We can make adjustments, such as to the scope of the route information, rules or timeslots, independently at any time.
A clear dashboard is already integrated as standard. Here we can call up information such as peak times, punctuality and capacity utilization for monitoring purposes and further optimize our processes. We opted for a cloud-based solution that can be used immediately via a web browser and fulfills the important aspects of security and availability to an extremely high degree.”

Flexibly customizable overview of loading time windows and tour dates (example › free test account).

Simple adaptation to customer requirements

In a workshop at HANSA-FLEX, the requirements and wishes for the processes were defined for both central warehouses. On this basis, the software could be adapted and coordinated with little additional effort.

The new digital process flows are the same at both locations: in the plx.planning software, the tours are created individually or multiple times directly via CSV upload. The transport partners then receive their data automatically by e-mail with a link to the tour. Fixed partners log in to the web-based platform with their access data. In their individually visible area, they then select a loading time within the specified time frame and book it.

In addition, partners can delegate their assigned tours to third parties via so-called “single logins”. This is helpful, for example, if their own capacities are not sufficient within the planned time frame. The third-party partners log on to the platform once with a link and password and book a time slot for this individual tour.

Fast software implementation

Stefan Disterheft, Logistics Consultant at PureLoX, managed the project at HANSA-FLEX: “As plx.planning is successfully used in practice, our software already covers the requirements for common logistics processes as standard. The adaptation and configuration to individual rules, loading times or number of ramps is very simple. The role concept, i.e. which user has which access rights, is also very easy to manage. This enabled us to carry out the workshop for both HANSA-FLEX central warehouses within three months, adapt the software and go live as a secure and quickly deployable cloud solution. This is theoretically and practically possible within one day if our web-based plx.planning can be used without any special adaptations. No proper user training is required. At HANSA-FLEX, the ease of use was already agreed in advance via webinar, test account and workshop. During commissioning, which took just a few hours, we merely supported the staff here and there. Even after the go-live, we are available to our customer with remote support for all questions.”

Benefits for HANSA-FLEX

For HANSA-FLEX, the investment in digital time slot management has paid off, explains Fynn Hampel: “Digital time slot management has enabled us to make the processes for planning loading times standardized, efficient and transparent. We save time, conserve our personnel resources, reduce potential sources of error and can operate more efficiently at the ramp. This also has advantages for our digitally networked transport partners. Coordination is simple and truck downtimes are reduced.

Overall, the standardized software platform gives us a real-time overview of the current status of the tours and the planned time slots. This makes us more flexible and allows us to act faster. We are very satisfied with the plx.planning product from PureLoX SOLUTIONS and the introduction of the software in parallel with our day-to-day business. We hadn’t imagined the digitization process would be this easy.”

More about our customer: www.hansa-flex.com

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